Special Interest Groups
|Background||6. Annual Meeting|
|1. Current SIGs||7. Role at ASM|
|2. Membership||8. Reporting|
|3. Role||9. Establishment of a new SIG|
|4. Structure||10. List of SIG Convenors|
The Special Interest Groups (SIGs) have a valuable role for the Society. They are the by-product of considerable thought, consultation and discussion by TSANZ members who wish to further the development of knew knowledge and practice in that particular area of expertise.
As our Society has grown in recent times, the number and types of SIGs have likewise expanded. It is important that each SIG is approved by the Board and is created according to the Constitution.
When a member renews his or her membership or when a new person joins, the process requests that the Special Interest Groups the person is interested in are appropriately marked. This information is then stored in the data base. The Secretary on the Board is the key liaison for SIGs and assists with SIG issues and enquiries.
All SIG convenors are sent a list of the members of their SIG and email addresses and updated lists will be sent as required.
The SIGs should be considered to be in 2 distinct groups:
- SIGs whose basis is a common disease, public health or research area
- SIGs whose basis is a professional grouping
This would result in the following SIGs:
- Common disease/public health/research SIGs
- Asthma and Allergy SIG
- Cell Biology and Immunology SIG
- COPD SIG
- Cystic Fibrosis SIG
- Interventional Pulmonology / Bronchology SIG
- Lung Cancer SIG
- Occupational and Environmental Health/ Population Health SIG
- OLIV SIG (Orphan Lung Disease, Lung Transplantation, Interstitial Lung Disease, Pulmonary Vascular Disease)
- Respiratory Infectious Diseases SIG
- Pulmonary Physiology and Sleep SIG
- Tobacco and Related Substances SIG
- Professional group SIGs
- Paediatric SIG
- Physiotherapy SIG
- Primary Care SIG
- Respiratory Nurses SIG
- Rural and Regional SIG
- Evidence Based Medicine SIG
All financial members of the TSANZ are entitled to be a member of a SIG. TSANZ members can be a voting member of two SIGs and a member of another two SIGs. On joining the TSANZ and at each membership renewal the individual will be asked to nominate, confirm or change the membership of the SIGs by nominating four SIGs ranked one to four.
Clinical/ Public Health/Research SIGs
The roles and responsibilities of this group of SIGs are listed below:
- General aim:
Foster research collaboration and exchange of information among health care professionals and scientists within a common, defined area of interest.
- Specific roles:
- Contribute to the development and staging of scientific sessions at the Annual Scientific Meeting (ASM)
- Provide advice and support to the Board, Branch Executives, Standing Sub-committees and any other sub-committees formed by TSANZ
- Advocate on behalf of the members of each SIG member for new ideas, activities and directions that may require Board support
- Provide advice to the Respiratory and Sleep Training Committee on appropriate issues as determined by the Committe
- Support the National Executive on matters relating to press releases and other media matters
- Keep the broader membership of the TSANZ aware of their activities through regular communication to the membership (see details in section on communication below).
- General aim:
Empower the professional SIGs within our Society to enhance their identity and those areas specific to their professional area. Amongst other things this will involve promoting education, fostering research collaboration and exchange of information among all health care professionals and scientists involve in this professional area.
- Specific Roles:
- The same roles as listed in the Clinical/Public Health/Research SIGs
- Provide specific professional representation of members on appropriate Board sub-committees
- Provide advice to appropriate sub-committees with respect to position papers, consensus statements and key issues
- Advocate to the Board on all matters which are specific to the professional role of the SIG members that require support by the Board to external agencies.
Structure of the SIGs
- SIGs will have one or two convenors with the choice of one or two being left to the members of the SIG. There will also be a corresponding number of Deputy Convenors. Convenors and Deputy Convenors will be elected at the ASM. The details of all Convenors and Deputy Convenors will be forwarded to the Secretary for noting by the TSANZ Board.
- The SIGs are not fund holders so there is no need for any Treasury functions. However if SIGs wish to pursue projects, activities and/or communication activities they are encouraged to put forward the proposal and projected budget to the Secretary and this will then be discussed with the Treasurer and the Board as needed. Legitimate costs incurred in meeting the functions of a SIG will be refunded by the TSANZ Treasurer.
- In practice, it is preferable for the only office holders to be the convenors and for SIGs to form informal groups or working parties to address specific issues as they arise.
Election of Convenors
- The position of convenor can be held for two years. A deputy convenor should also be elected each two years, with a view to succession into the convenor role at the end of the two year period. Thus, a person would fill a role of deputy convenor for two years, followed by convenor for the next two years. If an election is necessary, this will be by first-past-the-post election to fill the vacancies and would be held at the ASM.
Communication strategies for SIGs is vital. These will include strategies for communication between:
- the SIGs and the Board
- the SIGs and the membership of TSANZ
- members of the SIG
SIGs and the Board
The Board has endorsed the role of the Secretary as the liaison person between the SIGs and the Board. Any matters relating to SIGs can be brought to the Board through the Secretary. If a SIG is asked by other individuals or groups to speak on behalf of the TSANZ on any issue, this will need to be forwarded to the Board (via the Secretary). These issues will be considered out of session by Board members as required to ensure timely responses. Any decisions arising from matters brought to the Board by the Secretary on behalf of the SIGs will be communicated to the convenor of the respective SIG no later than 2 weeks after the Board meeting. If critical then a telephone or email Board meeting could be held. If a SIG is planning to run an educational activity under the auspices/banner of the TSANZ it will need to jointly communicated with the Secretary and the Chair of the Central Programming Committee to ensure it meets the standards that have been established.
SIGs and the membership of TSANZ
The TSANZ Newsletter and E News are available for sharing SIG achievements and updates.
Communication within SIGs
The Board of the TSANZ is keen to promote the role of the SIGs between ASMs, and therefore the Board and office will support regular communication with members via the TSANZ website, emails, a SIG Enews sheet, and, where appropriate, the TSANZ newsletter. Communication with members 3-4 times a year is encouraged, and the TSANZ will support regular teleconferences between SIG members as required to ensure this.
The SIGs should meet annually in association with the ASM of the Society. The Chair of the CPS, in consultation with the ASM Local Organising Committee, will allocate a suitable time for the SIGs on the agenda. SIG meetings are open to all members of the TSANZ, whether a nominated SIG member or not. All financial TSANZ members who are members of the respective SIG and have nominated it as their number one or number two SIG are entitled to vote at the SIG meeting. Election of Convenor(s) and Deputy Convenor(s) will take place at this meeting. All members are entitled to stand for election as Convenor or Deputy Convenor. The exact format of the meeting is to be determined by the SIG. Issues that should be addressed include: activity over the past year, current tasks and projects, collaborations, networking and future priorities and activities. Minutes of the SIG and the result of elections should be taken and made available to all members of the SIG and to the Board via the Secretary.
The SIGs play an important role in aiding the organization of the ASM.
- Identification of areas of interest and priority for plenary and other major sessions
- Proposals for guest speakers or content of part of the ASM will be considered and acted upon by the Central Program Sub-committee
- Factors considered will include the available time, appropriateness to the overall program and balance in meeting the needs of various SIGs
- The final decisions regarding program content will be the responsibility of the Central Program Sub-committee
- Organisation of one or more SIG sessions. These may be based on invited speakers, original research or a combination of the two.
- Review of abstracts submitted that pertain to each SIG
- Nomination of a SIG member to facilitate poster discussion as needed.
Each SIG will produce a brief report summarising its activity that will be presented to the Board at its Annual General Meeting. At least one of the Convenors of each SIG should attend the collective SIG convenors meeting at the ASM. Mid year the Secretary will also call for a brief report on activities to be presented to the Board to ensure good communication between the SIGs and the Board.
A proposal for the establishment of a new SIG should be put, in the first instance, to the Secretary who will place this before the Board.
The criteria that need to be satisfied are:
- That the SIG be focused on an area of important activity for the TSANZ and consistent with the Society’s Constitution
- That the interest shown in the new SIG be sufficient to establish prima facie viability
- That there not be major overlap with an existing SIG
- That there are at least ten members of the TSANZ willing to join the SIG at the time of submission and thereafter by virtue of registration following annual subscriptions.
- A Convenor or Convenors for the new SIG will initially be appointed by the Board subject to election by the SIG membership at the next TSANZ ASM.
- To remain viable a SIG must have at least 10 voting members after its first year and comply with the above guidelines.
Asthma and Allergy SIG
Convenors: Dr Lisa Wood and Dr Joerg Mattes
Deputy Convenors: Andre Schultz and A/Prof Margaret Hughes
Convenor: Liam Welsh VIC
Deputy Convenor: Ingrid Laing WA
Yvonne Belessis was approved as the paediatric rep on the Clinical Care and Resources Committee
Pulmonary Physiology and Sleep SIG
Convenor: Garun Hamilton
Deputy Convenor: Jeff Pretto
Respiratory Infectious Diseases SIG
Convenor: Tom Konstantinos
Deputy Convenor: Rachel Thomson
Tobacco and Related Substances SIG
Convenor: Peter Franklin
Deputy Convenor: Kristin Carson
Respiratory Nurses SIG
Convenor: Diana Hart
Deputy Convenor: Anastasia Hutchinson
Cell Biology/Immunology SIG
Convenor: Ross Vlahos
Deputy Convenor: Sandy Hodge
Deputy Convenor - Helen Whitford
Convenor: Annemarie Lee
Deputy Convenor: Christian Osadnik
Lung Cancer SIG
Convenor: Krishna Sriram
Deputy Convenor: Michelle Caldecott
Chronic Obstructive Pulmonary Disease (COPD) SIG
Convenor: Brian Smith
Deputy Convenors: Dimitar Sajkov, Vanessa McDonald, Steven Bozinsovski
Cystic Fibrosis SIG
Convenor: Hugh Greville (Adult)
Convenor: Sarath Ranganathan (Paediatric)
Interventional Pulmonary / Bronchology SIG
Convenor: Lou Irving
Deputy Convenor: Peter Hopkins
Occupational & Environmental Lung Disease / Population Health SIG
Convenor: Shyamali Dharmage
Deputy Convenor: Ryan Hoy
Primary Care SIG
Convenor: Dianne Goeman
Deputy Convenor: Juliet Foster
Rural & Regional SIG
Convenor: Ross Sellars
Evidence-Based Medicine and Practice SIG
Convenor: Julia Walters
Deputy Convenor: Anne Holland
The key principles the TSANZ Board is pursuing for SIGs are:
- Inclusion within the governance structure of the TSANZ
- Support for important SIG roles and responsibilities from the TSANZ Board, including financial support when appropriate
- Clear communication pathways between the SIGs and the Board through the Secretary.
- Clear communication strategies between SIG members, facilitated by the TSANZ office where necessary, and between SIGs and the broader TSANZ membership.
- Empowering of SIGs to fulfil their roles and responsibilities, while at the same time maintaining governance of this process, to ensure equity, transparency, and the best interest of the members of the TSANZ.